> ## Documentation Index
> Fetch the complete documentation index at: https://rankahead.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Team Management: Invite Members and Assign Roles

> Invite team members to your Rankahead organisation, assign Admin or Member roles, manage pending invites, and understand plan-based seat limits.

Team management in Rankahead lets you collaborate on AI visibility tracking without sharing login credentials. You invite colleagues by email, assign them a role that controls their level of access, and manage the full member lifecycle — from invitation to removal — from a single settings page.

Navigate to **Settings > Team** to manage your organisation's members.

## Roles

Every member of your organisation has one of two roles:

<CardGroup cols={2}>
  <Card title="Admin" icon="shield">
    Full access to all settings, including domains, content settings, API keys, team management, and billing. Admins can invite and remove members, revoke invites, and change roles.
  </Card>

  <Card title="Member" icon="user">
    Access to all dashboard and content features for domains they have been granted access to. Members cannot access billing, API keys, or team management settings.
  </Card>
</CardGroup>

<Info>
  The person who creates an organisation is automatically assigned the Admin role. There must always be at least one Admin in an organisation.
</Info>

## Invite a team member

<Steps>
  <Step title="Open Settings > Team">
    Click **Settings** in the left sidebar, then select **Team**.
  </Step>

  <Step title="Click Invite member">
    Select **Invite member** in the top-right corner of the page.
  </Step>

  <Step title="Enter the email address">
    Type the email address of the person you want to invite. The invitation is sent to this address.
  </Step>

  <Step title="Choose a role">
    Select either **Admin** or **Member** from the role dropdown.
  </Step>

  <Step title="Send the invite">
    Click **Send invite**. Rankahead sends an email with a link to accept the invitation. The invitee must create a Rankahead account if they do not already have one.
  </Step>
</Steps>

The invite appears in the **Pending invites** section of the Team page until the recipient accepts it.

## Pending invites

An invite is pending when it has been sent but not yet accepted. You can see all pending invites in the **Pending invites** table, which shows the email address, role assigned, and the date the invite was sent.

### Revoke a pending invite

If you need to cancel an invitation before it is accepted:

<Steps>
  <Step title="Locate the invite">
    Find the pending invite in the **Pending invites** table on the Team settings page.
  </Step>

  <Step title="Revoke">
    Click the menu icon next to the invite and select **Revoke invite**. The invitation link is immediately invalidated.
  </Step>
</Steps>

<Note>
  Revoking an invite does not notify the recipient. If the revoked invite link is used after revocation, the recipient will see an error page.
</Note>

## Remove a member

To remove an existing member from your organisation:

<Steps>
  <Step title="Open Settings > Team">
    Navigate to **Settings > Team** and locate the member in the **Members** table.
  </Step>

  <Step title="Remove the member">
    Click the menu icon next to their name and select **Remove member**. Confirm the action when prompted.
  </Step>
</Steps>

Removing a member immediately revokes their access to the organisation. Their account is not deleted — they can still log in to Rankahead, but they will not see your organisation's data.

<Warning>
  You cannot remove the last Admin from an organisation. Assign the Admin role to another member first if you need to remove yourself.
</Warning>

## Change a member's role

To change a member's role, click the menu icon next to their name in the **Members** table and select **Change role**. Choose the new role and confirm. The change takes effect immediately.

## Plan limits

The number of members you can have in your organisation depends on your plan.

| Plan        | Member seats   |
| ----------- | -------------- |
| Free        | 1 (owner only) |
| Solopreneur | 1 (owner only) |
| Agency      | Unlimited      |

<Note>
  The Free and Solopreneur plans are designed for individual use. If you need to collaborate with a team, upgrade to the Agency plan. Visit **Settings > Billing** to upgrade.
</Note>

On the Free and Solopreneur plans, the **Invite member** button is disabled. You will be prompted to upgrade if you attempt to add a member on these plans.

<CardGroup cols={2}>
  <Card title="Billing and plans" icon="credit-card" href="/settings/billing">
    Upgrade to Agency to unlock unlimited team seats.
  </Card>

  <Card title="API keys" icon="key" href="/settings/api-keys">
    Manage LLM provider keys — an Admin-only setting.
  </Card>
</CardGroup>