Team Management: Invite Members and Assign Roles

Invite team members to your Rankahead organisation, assign Admin or Member roles, manage pending invites, and understand plan-based seat limits.

Team management in Rankahead lets you collaborate on AI visibility tracking without sharing login credentials. You invite colleagues by email, assign them a role that controls their level of access, and manage the full member lifecycle — from invitation to removal — from a single settings page.

Navigate to Settings > Team to manage your organisation’s members.

Roles

Every member of your organisation has one of two roles:

Admin

Full access to all settings, including domains, content settings, API keys, team management, and billing. Admins can invite and remove members, revoke invites, and change roles.

Member

Access to all dashboard and content features for domains they have been granted access to. Members cannot access billing, API keys, or team management settings.

The person who creates an organisation is automatically assigned the Admin role. There must always be at least one Admin in an organisation.

Invite a team member

1. Open Settings > Team

   Click Settings in the left sidebar, then select Team.

2. Click Invite member

   Select Invite member in the top-right corner of the page.

3. Enter the email address

   Type the email address of the person you want to invite. The invitation is sent to this address.

4. Choose a role

   Select either Admin or Member from the role dropdown.

5. Send the invite

   Click Send invite. Rankahead sends an email with a link to accept the invitation. The invitee must create a Rankahead account if they do not already have one.

The invite appears in the Pending invites section of the Team page until the recipient accepts it.

Pending invites

An invite is pending when it has been sent but not yet accepted. You can see all pending invites in the Pending invites table, which shows the email address, role assigned, and the date the invite was sent.

Revoke a pending invite

If you need to cancel an invitation before it is accepted:

1. Locate the invite

   Find the pending invite in the Pending invites table on the Team settings page.

2. Revoke

   Click the menu icon next to the invite and select Revoke invite. The invitation link is immediately invalidated.

Revoking an invite does not notify the recipient. If the revoked invite link is used after revocation, the recipient will see an error page.

Remove a member

To remove an existing member from your organisation:

1. Open Settings > Team

   Navigate to Settings > Team and locate the member in the Members table.

2. Remove the member

   Click the menu icon next to their name and select Remove member. Confirm the action when prompted.

Removing a member immediately revokes their access to the organisation. Their account is not deleted — they can still log in to Rankahead, but they will not see your organisation’s data.

You cannot remove the last Admin from an organisation. Assign the Admin role to another member first if you need to remove yourself.

Change a member’s role

To change a member’s role, click the menu icon next to their name in the Members table and select Change role. Choose the new role and confirm. The change takes effect immediately.

Plan limits

The number of members you can have in your organisation depends on your plan.

Plan	Member seats
Free	1 (owner only)
Solopreneur	1 (owner only)
Agency	Unlimited

The Free and Solopreneur plans are designed for individual use. If you need to collaborate with a team, upgrade to the Agency plan. Visit Settings > Billing to upgrade.

On the Free and Solopreneur plans, the Invite member button is disabled. You will be prompted to upgrade if you attempt to add a member on these plans.

Billing and plans

Upgrade to Agency to unlock unlimited team seats.

API keys

Manage LLM provider keys — an Admin-only setting.